Processing and Updating Your File

PTCAS will begin to process your application once the following materials are received:

  • Complete PTCAS application
  • Sealed official transcripts from every regionally accredited United States postsecondary institution attended *, AND
  • Correct PTCAS application fee

PTCAS processing may take up to 4–5 weeks once all required materials are received. Once your application is complete, PTCAS will verify the accuracy of your application materials, compare your original transcripts to the self-reported course information on your application, calculate your PTCAS GPAs, and submit your application to each of your designated PT institutions.


OTHER MATERIALS REQUIRED BY PROGRAMS

Your designated programs may also require additional materials, including supplemental applications. You are responsible for submitting your application and ALL other related materials to PTCAS so they are received by the program’s deadline. Failure to submit all required materials required by your designated program may jeopardize your eligibility for admission consideration. PTCAS will not determine if you have met the minimum course requirements or are eligible for admission to a particular PT program. Please check the Program Directory to determine if your programs require supplemental applications or materials.


PTCAS NOTIFICATIONS

PTCAS will automatically email you for the following reasons:

  • You create a new PTCAS application account.
  • You submit your PTCAS application.
  • PTCAS receives an official United States transcript for you.
  • PTCAS receives a reference on your behalf.
  • Your file has been processed and your GPAs are available for review.
  • You are eligible to enter your updated coursework during the Academic Update.
  • There are problems with your “Coursework” or “Institutions Attended” sections.

It is your responsibility to frequently login and check the status of your file and materials.


CHECK YOUR FILE STATUS ONLINE!

Check your application status on-line! To view the real-time progress of your file, login to your PTCAS application and select the status options on the right-hand side of the screen. PTCAS is not responsible for any materials lost in the mail or for delays caused by the registrar’s office. You are responsible for monitoring the status of your application, as well as the receipt of your documents, and alerting PTCAS of any questions or concerns you have regarding your application status in a timely manner.


POST-SUBMISSION CHANGES TO YOUR APPLICATION

After you e-submit your PTCAS application, you may only make changes to the following items:

  • Alternate Name
  • Mailing Addresses
  • Phone Numbers
  • Email Addresses
  • Password: Not transmitted to your designated PT programs
  • Designate Additional PTCAS Programs: No substitutions or deletions
  • Planned and In-Progress Courses: One-time changes during the Academic Update only
  • New Fall Courses Completed: One-time changes during the Academic Update only
  • Reference Contacts: You may not delete an evaluator from your application once PTCAS receives the evaluator’s reference
  • PT Observation Hours: You add new PT experiences or updated planned/ in-progress experiences at any time. Programs may not consider updated hours in the admissions process.
  • GRE and TOEFL: You may add new test dates and scores at any time. Programs may not consider updated scores in the admissions process.

SHARING OF ADMISSION DECISIONS

PT programs will notify applicants directly regarding all admission decisions.

Beginning in spring 2017, any designated PTCAS program that offers you admission will know how many offers of admission you have received from and accepted at other PTCAS institutions. Programs will not know how many applications you have submitted or any other admission decisions made by other PT programs at that time. A PT program that has placed an applicant on a wait-list will not have access to that applicant’s admission status at other PTCAS institutions. Wait-listed applicants should contact the appropriate program directly for specific information on that program’s wait-list policy.

After the completion of the 2016–17 admissions cycle in fall 2017, programs will be able to view the other programs designated by their applicants and the final admission decision reported by each competing institution in PTCAS.


CRIMINAL BACKGROUND CHECK

Accepted applicants may be required to complete a criminal background check.


TRANSCRIPT INVESTIGATIONS

The service will investigate and report applicants suspected of submitting false or fraudulent information. If any misrepresentation in data is suspected by or reported to PTCAS, the applicant will be notified and relevant information will be requested. If misrepresentation in data is confirmed, PTCAS will notify the PT programs to which the applicant has applied. In addition, on a case-by-case basis, PTCAS reserves the right to notify all PT programs participating in the Service.


REFERENCE INVESTIGATIONS

PTCAS will not verify an evaluator’s identity. If a PT program suspects an evaluation is falsified, the PT program will contact the applicant or evaluator to investigate. PTCAS will share any suspected cases of falsified evaluations reported by a PT program with the applicant and the applicant’s other designated PT programs without comment regarding appropriate action. PTCAS will not attempt to verify the accuracy of the PT program’s investigation results.



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